Top CAPA Software Tools in 2025 – Expert Reviews & Rankings

Five-star banner highlighting the best CAPA software in 2025

Compare leading CAPA solutions for value, ability and customer ratings

Choosing the right CAPA software is critical for maintaining compliance, ensuring traceability, and driving continuous improvement. Our 2025 roundup ranks top tools based on hands-on testing, user feedback, and value—so you can choose with confidence.

Quick links: CAPA Manager · MasterControl · Qualio · AssurX · ComplianceQuest · ETQ Reliance

Comparison table

At-a-glance comparison of CAPA software options in 2025
Software Free Version Platforms Best For User Rating
CAPA Manager ✅ Yes Web, iOS, Android All business sizes ⭐⭐⭐⭐⭐ (4.8/5)
MasterControl ❌ Demo only Web, iOS, Android Enterprise QMS ⭐⭐⭐⭐
Qualio ❌ Demo only Web Healthcare / Life Sciences ⭐⭐⭐⭐
AssurX ❌ Demo only Web Regulated industries ⭐⭐⭐⭐
ComplianceQuest ❌ Demo only Web Workflow flexibility ⭐⭐⭐⭐
ETQ Reliance ❌ Demo only Web Full QMS suite ⭐⭐⭐⭐

1st – CAPA Manager 🥇

CAPA Manager interface screenshot
  • Free version: Yes — instant access
  • Pricing: $16/user/month
  • Platforms: Web, iOS, Android

CAPA Manager ranks #1 in 2025 for compliance-ready workflows, intuitive UI, and rapid setup. Used across regulated industries, it offers strong value for teams of all sizes.

Key features

  • Pre-configured industry-standard workflows
  • Auto-assignment and real-time task tracking
  • Instant reports for audits and compliance
  • Low learning curve for teams

Try CAPA Manager — Free

2nd – MasterControl 🥈

MasterControl’s Quality Excellence solution is a well-established, enterprise-grade CAPA platform.

  • Free version: Demo only
  • Pricing: On request
  • Platforms: Web, iOS, Android

Visit MasterControl

3rd – Qualio 🥉

Qualio helps life science and medtech firms maintain quality and compliance with streamlined CAPA and document control.

  • Free version: Demo only
  • Pricing: On request
  • Platforms: Web

Visit Qualio

4th – AssurX

Ideal for regulated industries, AssurX supports audits, nonconformances, and CAPA workflows.

  • Free version: Demo only
  • Pricing: On request
  • Platforms: Web

Visit AssurX

5th – ComplianceQuest

Salesforce-native with flexible approaches (8D, 5W2H, WCM); good for larger orgs needing integrations.

  • Free version: Demo only
  • Pricing: On request
  • Platforms: Web

Visit ComplianceQuest

6th – ETQ Reliance

Part of Hexagon; fully configurable QMS with 40+ integrated apps and rich CAPA tools.

  • Free version: Demo only
  • Pricing: On request
  • Platforms: Web

Visit ETQ

How we rank CAPA software

We assess each platform on:

  • Capability: CAPA/8D/RCCA workflows, audit trails, reporting
  • Usability: onboarding time, learning curve, mobile
  • Compliance: fit for ISO/AS, e-signatures, validation posture
  • Value: transparent pricing, features per seat
  • Support: docs, training, response times

FAQ

What is CAPA software?

Software that manages Corrective and Preventive Actions—capturing issues, driving root-cause analysis (e.g., 5-Whys, 8D), implementing actions, and verifying effectiveness.

Is there a free CAPA tool?

Yes—CAPA Manager offers an always-free 2-user tier suitable for small teams evaluating CAPA processes.

What should small teams prioritise?

Low setup time, built-in workflows, clear reporting, and predictable pricing. You should be able to log an issue and progress an action on day one.

About this article

  • Republished: 18th April 2025
  • Author: Paula Coles
  • Estimated read time: 3 min